Google has just announced the timeline for moving to the new Gmail which was launched back in April as an Early Adopter Program (EAP).
The new Gmail brings in an all-new look Gmail on the web, advanced security features, new artificial intelligence (AI)-powered apps and even more integrations with other G Suite apps as well as a new way to manage work on the go with Tasks and capabilities, like Gmail offline and nudging.
Here’s a quick rundown of new features coming up with the new Gmail:
- Gmail confidential mode protects sensitive content in emails by letting you create expiration dates or revoking previously sent messages. You can also ask for additional authentication via text message to view an email, it’s also possible to protect data even if a recipient’s email account has been hijacked while the message is active. In the image above you can see new confidential mode demonstration.
- Built-in Information Rights Management (IRM) controls let remove option, such as forward, copy, download or print messages.
- Simpler security warnings within Gmail with a clear call to action to employees.
- New AI-powered features, like Nudging, Smart Reply and high-priority notifications helps spending more time on work.
- Nudging will proactively remind to follow up or respond to messages.
- Smart Reply coming to Gmail on the web to help respond to messages faster.
- New features for Gmail on mobile, including High-priority notifications setting for important messages only, AI-powered recommendations to unsubscribe from mailing lists.
- With redesigned Gmail web app, you can see and click attachments without ever opening a thread. Also, by hover over messages you can do things, like RSVP to a meeting invite, archive an email thread or snooze an email until the time is right.
- Integrations with other G Suite apps let you quickly reference, create or edit Calendar invites, capture ideas in Keep or manage to-dos in Tasks all from a side panel in the inbox.
- Side panel also makes it easier to access Gmail Add-ons, like third-party business apps without switching between tabs or apps to get work done. The new side panel integration in other G Suite apps, like inside of Calendar, Docs, Sheets and Slides apps.
- Native offline capabilities in Gmail on web let you complete tasks offline, such as “search, write, respond, delete or archive up to 90 days of messages” when no internet or Wi-Fi is available.
- An all-new Tasks on web and on new mobile apps helps to create tasks and subtasks, add due dates with notifications. Also, you can also drag and drop an email from Gmail into Tasks to create a to-do and Tasks with due dates can also appear in Calendar.
To prepare you and your organization for the general availability (GA) launch, we’re providing additional details on the rollout schedule below.
At the moment, all business customers can choose to opt-in at the domain and organizational unit level to all-new Gmail experience. While available to personal Gmail users can opt-in to the new experience by going to Settings in the top right and select “Try the new Gmail.”
But, once released under GA in July 2018, approximately eight weeks later Google will automatically migrate any users who haven’t yet transitioned to new Gmail. However, they’ll still be able to opt-out of the new Gmail for additional four weeks. But, after the passing of 12 weeks from the GA, all those opted out of the new Gmail will be automatically migrated to new experience, “with no option to opt out.” While, already transitioned users will lose the ability to opt out.
Google will be providing G Suite admins following options in the Admin console:
- Immediately transition users to new Gmail. For a period of time, users will still have the option to opt out.
Allow users to opt in to new Gmail at the time of their choice. For a period of time, users will still have the option to opt out (see below for more details).
Wait approximately four weeks until their users are allowed to opt in to the new Gmail. For a period of time, users will still have the option to opt out.
This is the default setting. During this four-week period, users will not have the option to opt in to the new Gmail.
Google notes, that additional features with dedicated admin console settings, like Gmail offline and confidential mode will respect any current EAP configurations when new Gmail hits GA. For those, who didn’t participated in the EAP, these settings will be OFF by default during GA launch.
Check out this Help Center article to get start with the new redesigned Gmail experience.