Microsoft is introducing more collaborative experience for creating flows that can be used and maintained by others within the organization, amplifying the impact of automation efforts through the Preview of Team Flows.
The most voted-on feature “Team flows”, make it possible for multiple user to own and manage a flow together, and, if someone leaves an organization, the flows they created can continue to run, writes Stephen Siciliano, Principal Group PM Manager, Microsoft Flow.
Team flows supports following features as of today: “Read, update or delete flow,” “View history and debug flow,” “Add or remove other owners,” and “Add or remove connections that the flow has access to.”
Team flows will show up under the new “Team flows” tab in the Flow portal, and by clicking on invite icon, you’re will be redirected to Owners view page, where you can type in name or email address of the person or security group to invite and add to list.
With Team flows, when an owner contribute connections, all the person with access to a flow, will be able to modify that flow “only within the scope of that flow.” You can view all the connections that are being used by a flow by clicking on the invite icon and inspecting the list of Embedded connections.
Click on delete icon in the list of owners, will remove a user. However, you cann’t remove original creator of a flow.
In addition to Team flows, Microsoft has also introduced, “Custom API sharing” that lets users build their own custom APIs and, similar to Team flows, can share and collectively manage them with other users inside an organization.
Just like with Team flows, you can add or remove people or groups from having access to that API. To add additional users or owners to custom APIs, select the “…” menu and choose Invite another user.
In addition, you can choose to grant Edit permissions for other user to be able to modify custom API itself. If you don’t grant Edit permissions users can still use it in their flows but cann’t modify.
Gmail account connectivity lets you trigger flows whenever a new mail is sent to a Inbox, or even based on more specific conditions like when an email has a certain label or as marked as important.
In addition, using gmail actions, people can Send or even manage emails by deleting them from their Gmail account.
Finally, Microsoft Flow leveraging Azure Cognitive Services, lets users to now incorporate Language Understanding Intelligent Service (LUIS) to enable understand language contextually between apps and people in the way they speak. This joins two other Azure Cognitive Services supported: Text Analytics and the Face API.
The company further notes, that more features around the collaboration space will be adding later in the forthcoming months.
Team flows are currently available to paid Microsoft Flow plans. For more about creating and managing Team Flows, you can read here.
A new Office Insider Preview build for Mac on the Slow ring with version number 15.31 (170207) introduces a new feature “Touch Bar” support for Apple’s new MacBook Pro. Microsoft says, this will show you “the most relevant commands to what you’re working on”.
The company also called attention to its latest Office Insider Program, which is for iPhone and iPad.
To check for updates on your Mac, open any Office 2016 application and go to Help-> Check for Updates. You will also be able to enroll in Office Insider through the same menu.