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Refreshed Google Dashboard Improving Privacy Controls Rolls Out

Constantly working with users around the world to refine its tools that enable of adjusting privacy preferences anytime, Google announces a brand new version of the Dashboard, rolling out beginning next week to all its users.

Google Dashboard, which was launched in 2009 provide a snapshot of all Googles’ products in one place. It also offer quick access to select product settings and related help center articles. Using it, “you can review your activities on Google in the last month, see how many emails, docs and photos you have, and get answers to questions about Gmail settings.”

In the screenshot below, you can see Google Dashboard before and after:

Google Dashboard before (left) and after (right) the update

Here’s what’s new with this release:

The new redesigned Dashboard, improves usability on touchscreens, while ensuring it works well on any device. Also, it now offers an overview of Google products in use and associated data in each of them. Downloading of data is also now much easier.

Powerful privacy controls that the Dashboard offer, include:

My Activity provide a single, private destination to see how you’ve used Googles’ services. Of course, if you want, you can delete any of your items in My Activity.

My Account, a privacy checkup tool help controlling data across Google and updating personal information that you share and make public.

“Takeout” now known as “download your data” enable anyone to download a copy of their data or export information directly to OneDrive and Dropbox. Soon, Box and other options will add as well. Google notes, more than 1 million exports are reported every month.

Ads preferences manager, now called “Ads Settings,” is a powerful dashboard where you can control ads served to you across the web and on YouTube—like for example, “to see ads related to certain types of categories, like sports or entertainment, you can add those categories and remove others,” explains google.

To learn more about our commitment to protect your privacy, visit privacy.google.com.

enforce 2-step verification in g suite
2-step verification (2SV)

Google also highlighted a number of features designed to empower IT admin of G Suite to help secure accounts against phishing. Here are seven such tools:

Enforce 2-step verification (2SV) reduces risk of phishing attacks by asking employees for additional proof of identity when they sign in, like phone prompts, voice calls, mobile app notifications and more.

Additionally, admins can choose to enforce user-managed security keys or hardware authenticators to reduce using of stolen credentials to compromise an account. The key sends an encrypted signature and works only with authorized sites.

Password Alert extension for Chrome, checks each page for impersonating Google’s sign-in page, that users vistis, and notifies admins when found one.

Password Alert Chrome extension can be deploy from Google Admin Console (Device management -> App Management -> Password Alert)—just sign in and get started. You should check “Force installation” under both “User Settings” and “Public session settings.”

deploy password alert extension for chrome in g suite
Chrome Password Alert Extension

Also, admins can enable “password alert auditing, send email alerts and enforce a password change policy”—as and when G Suite credentials are used on a non-trusted website.

With OAuth apps you can allow only trusted whitelisted apps to access users data, so malicious apps cann’t trick users into accidentally granting unauthorized access. Apps can be whitelisted in the Admin console under G Suite API Permissions.

configure oauth apps whitelisting in g suite
OAuth apps whitelisting

Publishing a DMARC policy for an organization empowers domain owners to decide how Gmail and other participating email providers handle unauthenticated emails coming from your domain. Just define a policy and turn on DKIM email signing to ensure “emails that claim to be from your organization, are actually from you.”

Disable POP and IMAP access ensuring users only uses Gmail clients (Android, iOS, Web), that incorporate anti-phishing measures such as disabling suspicious links and attachments and displaying warnings to deter users from clicking suspicious links by leveraging Google Safe Browsing.

Once disabled at organizational unit level, all third-party email clients including native mobile mail clients will stop working.

Encourage team to pay attention to external reply warnings

Admins can configure unintended external reply warnings from “Advanced Gmail” setting in the admin console—in addition, to default, Gmail clients on Android & Web warnning, when G Suite users try responding to emails sent from outside their domain.

configure external reply warnings in g suite
External reply warning

Enforce Android work profiles using integrated device management, and whitelist applications that access corporate data and block installation of apps from unknown sources.

enforce android work profiles in g suite
Android work profiles
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