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Sep202018

Real-time Presence for Microsoft Office Files in Drive and Priority Page in Google Drive Launched

Google has pushed a series of updates to its Cloud applications like releasing new intelligent file suggestions and organization with Priority in Drive Beta, and Real-time presence in Microsoft Office.

Priority in Drive is initially available in beta through a new page in the left-hand navigation panel of Google Drive.

The Priority page uses Machine Learning (ML) to help users to discover files that might need some action.

The Priority page also organizes files into “workspaces,” where users can keep a private set of their working files.

See the screenshot below to see files and comments that need attention, as well as workspaces to organize files without moving them:

Priority page in Google Drive

Google announced that the real-time presence for Microsoft Office files in Google Drive to all G Suite domains will begin rolling out on October 17th, 2018.

Admin controls for real-time presence are already available today.

Real-time presence in Drive File Stream is designed to avoid version conflicts that may occur when editing Microsoft Office files in Google Drive.

Using this feature, users in real-time will get alerts when another user begins to edit a Word, Excel, or PowerPoint file stored in Drive File Stream.

Here is a GIF animation of the real-time presence in Drive:

Real-time presense in Google Drive

When a conflict(s) occur, this feature will help in resolving them with a side-by-side view of the document versions, offering an easy way to merge files into one up-to-date.

You can see how this feature works in the video demonstration below:

With Admin controls, Drive admins can decide to make real-time presence available to their entire domain or for individual organizational units (OUs) within a domain.

To make a change, in the Admin console, go to Apps -> G Suite -> Drive and Docs -> Features and Applications -> and select “Allow users to enable real-time presence in Microsoft Office from Drive File Stream.”

Admins can also enable or disable real-time presence in Microsoft Office on a per-machine basis for more granular control.

Real-time presence will start rolling out to Drive File Stream end users on October 17th.

An educational message (as shown in the picture below) will appear when Office files are opened and stored in Drive File Stream.

After opting into this feature, users will begin to see real-time presence status indicators in the bottom right-hand corner of Word, Excel, and PowerPoint windows that focus in the foreground.

Real-time presense educational message for Google Drive File Stream users

On macOS, when enabling real-time presence may need users to grant accessibility permissions.

Additionally, some users may also be asked to confirm their identity before using real-time presence, by logging in with their G Suite account.

 

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