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Outlook Tips: Use “Instant Search, Search Tools, Search Folders” for Fast Searcing e-Mail Message

Whether you’re a filer or a piler, the following three tips can help you find that elusive message in Outlook:

  1. Instant Search. If you’re looking for a message from XYZ about some TPS Reports, just type “XYZ TPS Reports” into the Instant Search box. The message from XYZ appears.
    Instant Search in Outlook
  2. Use Search Tools ribbon to refine your search. As soon as you click in Instant Search box, Search Tools ribbon automatically appears. Fine tune the search with any additional info you’ve about the message you’re looking for. If you know part of the subject, click Subject, and type it. If you know the message had an attachment, click Has Attachments. There’re many ways to refine your search by clicking More in the Refine group.

    Filer who can’t remember which folder a message is in, can select a folder scope in the Scope group on the ribbon. Click All Outlook Items to expand your search to more mail folders or to include all folders including your calendar, contacts, and tasks.

  3. Create Search Folder for repeated searches -It’s a virtual folder that provides view of all email items that match specific search criteria. It’s always up-to-date with the items that match that Search Folder’s criteria.


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