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Outlook Mobile Apps Gets New Enterprise Information Protection and Mobile Management Features

At day two of Ignite conference, Microsoft shared upcoming advanced improvements for on-the-go email and calendar app “Outlook apps for mobile” devices mainly focus on enterprise customers.

Outlook mobile which is now connecting over 100 million plus devices will offer new capabilities like support for Microsoft Information Protection native labeling, as well as improved mobile device management.

In addition, new features such as Favorite Notifications and Microsoft Teams integration in Outlook are release, too.

Sensitivity Labels for Emails

First off, users will soon be able to classify and add labels in compliance with organizational policies to emails.

This ability is enabled via Microsoft Information Protection native labeling in Outlook for iOS and Android across Microsoft 365 apps.

MIP labeling can be set up by an IT administrator who can create specific custom sensitivity labels like “General” or “Company Confidential” with corresponding actions including adding a footer to emails or encrypting emails, respectively, for example.

A user can then add those label to an email for example “Company Confidential” label indicating that it can only be opened by recipients authorized to decrypt the message.

Additionally, admins can also set up a policy to enable users to change an email label “if necessary,” but may require justification.

The initial preview of this feature is planned for a year-end release to commercial Outlook mobile customers only.

Simplified Deployment and Management

Microsoft is introducing new app configuration capabilities to let workers quickly set up secure mobile email and calendar solution.

Admins now have the ability to restrict users from adding personal email of OneDrive accounts in Outlook. That means, only admin specified corporate email and OneDrive for Business accounts allowed in Outlook mobile.

An image showing an account added in Outlook mobile:

Outlook mobile for managed devices

Administrators will be able to specify that only work accounts added on company enrolled devices.

In addition, commercial Outlook mobile customers will be receiving new features listed below in the “coming months:”

Administrators will soon be able to push specific settings for Outlook mobile app like allow or disallow contact syncing or saving, using biometrics authentication, block external images, MailTips, and Focused Inbox settings.

Standardizing these settings will simplify and scale deployment of Outlook mobile while helping make sure that users have consistent experience.

It will also be possible to set up specific configurations settings for accounts that support modern authentication so that users can set up account fast and easy.

Administrators can use the new app configuration policy interface in Microsoft Intune which has support for account setup details for Exchange on-premises users with basic account authentication.

Microsoft says it will enhance policy settings in this UI to also manage features settings like the ability to save or sync contacts as well as other app configuration tasks.

New Ways to Connect and Organize

Soon, users will be able to join Microsoft Teams meetings right from Outlook mobile app as well as add an online Teams Meeting option to calendar events. This feature is planned for an early 2019 release.

Additionally, taking a picture of a contact card with Office Lens will automatically save contact details in Outlook. Users are already using Office Lens’ intelligent technology for photos, documents, and whiteboard images in Outlook mobile.

Notification improvements will soon let users set up notifications to come from “Favorites” contacts only.

Favorite Notifications Office Lens integration is rolling out in the “coming months.”

In the coming months, events from your calendars in Outlook will also start showing up in the app’s search feature, making search the unified location for easily finding .

Calendar Sharing and Search Improvements

An improved calendar will enable users to share schedules with co-workers, manage room reservations and delegated calendars.

To add a new calendar from the menu option in Outlook Calendar, select “Add Shared Calendars” then search people, rooms, or mailboxes. This will let a user add or see a coworker’s shared calendar or check the reserved conference room.

This feature is rolling out to commercial customers now.

Here is an image of a mobile device adding a Shared Calendar in Outlook mobile:

Adding Shared Calendar in Outlook Mobile app

Easily add a shared calendar for your coworkers or even a conference room, right from Outlook mobile.

Search in calendar expanding beyond contacts, special reservations, deliveries, and files to “calendar events.”

The new unified Outlook mobile search experience is designed for easy searching.

This will become available to customers in the coming months.


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