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New iOS Enterprise Security Features to G Suite Admins Launched

Google is providing G Suite admins with more controls to manage iOS users in their domain with several new iOS features for enterprise security adding to Google Mobile Management, including managed corporate contacts, that admins can now sync to their users’ devices.

G Suite Manage iOS Settings in Google Mobile Management
Google Mobile Management iOS Settings

This imroves iOS device compliance in the following ways:

  • Easy setup of contacts during MDM setup. The user’s corporate contacts are synced automatically when an iOS device is compliant, and no longer available when device goes out of compliance.
  • Searching and calling contacts from the global address list (GAL) is possible from the native iOS phone app. Additionally, native email, calendar, contacts iOS apps can look up your GAL contacts.
  • Caller ID is supported when receiving a call from a user’s corporate contact.
  • If your organization requires your users to use 2-step verification or you use a 3rd-party SSO provider, your users will no longer need to use an App password when accessing their corporate contacts on the iOS device
  • If the admin blocks or wipes the account, the user’s corporate contacts are no longer available and they no longer have access to the GAL.

In addition, the following changes are also made to device restriction policies:

  • Managed apps: Manage app author, settings and storage
  • Account configuration: Automatically configure Google account on iOS to sync contacts, calendar
  • Safari: Manage Safari browser settings
  • Photos: Manage photo sharing on iOS
  • Advanced security: Allow screenshots and screen recording, Siri, Apple Watch, and more
New G Suite device restriction policies
G Suite device restriction policies

Google has also on Tuesday, added an ability to create “vertical groups” in the new Google Sites on the web. Once created, you can move and edit these groups as a single entity, as well as drag items in and out of them easily.

And, in an update on the deprecation timeline of the classic Sites, the company providing tools to users to effectively plan for the eventual shutdown of the classic Sites said, that in Q4, new features in classic Sites will launch to help site owners migrate their content to the new Sites. And, then later in 2018, G Suite admins will gain tools to effectively manage the migration process.

The new Google Sites, is available since last year, and Google says, a firm deprecation timeline will come after the migration process is underway for many customers. A few things to note:

  • Once announced, the deprecation schedule will include at least one year of unchanged operation followed by three months of read-only operation. Migration will be possible throughout, including during the read-only phase.
  • When the read-only phase ends, all unmigrated sites will be preserved as a takeout archive.
  • Before deprecating the classic Sites, we’ll ensure that the new Sites includes several features necessary for team sites, portals, knowledge bases, and intranets. These will include at least the following:
  • Search a site
  • Restrict access to published sites
  • More granular access to different sections of sites
  • Embed URLs and code in sites
  • Notifications of site updates
  • Create larger sites, including deeper hierarchy
  • Corporate themes
  • More text formatting options
  • Custom web addresses
  • API capabilities

Here are some hacks from G Suite to make meetings more efficient.

Set up meeting faster by skipping scheduling

Instead of manually coordinating availability for team, use scheduling tools in Calendar and Hangouts, like Find a Time and the intelligent @Meet bot. With Find a Time, you can bypass scheduling and ask Calendar to intelligently suggest times, regardless of time zones. Simply go to Calendar app, then enter team members to schedule a meeting with and click “Find a time” option. Select the time slot that works best and an invitation will automatically be sent.

You can also use Find a Room to book a conference room. Within Calendar, click “Add a room” and select the space you want to meet in, and the room will be booked on your behalf.

Another option, the @Meet bot, now available to G Suite customers through Early Adopter Program, finds and schedules meetings within Hangouts Chat ().

To do this, simply message @Meet to schedule a time, it then sends an invitation and includes a link to Hangouts Meet, which can be join instantly when you start a meeting.

G Suite @Meet bot
G Suite @Meet bot

Google also suggests to skip using “note taker” by using Google Docs, which lets everyone take notes simultaneously. “The note taker’s job was to collect everyone’s notes, compile and share to-do’s with the team to keep projects on track.”

More importantly, you can dive straight into assigning work using comments and action items in Docs. For example, a comment like “Emile to schedule a weekly check-in,” thanks to Natural Language Processing (NLP), Docs will intelligently suggest action items—like in this example, it suggest Emile as the owner and allow you to assign that task. You can also manually assign action items within comments by mentioning a name and checking the “new action item” box. Notifications are sent to team members on their laptops or mobile devices.

Here’s what it looks like:

G Suite Chat

Follow up on and execute action items, with Chat, a dynamic communications tool that creates a space for teams to discuss and complete work outside of email or meetings. You can enter Chat, create a room, discuss ideas with coworkers, share relevant files, filter and search previous project discussions (so nothing is ever lost) and accomplish more.

Chat is integrated with G Suite tools like Drive, Docs, Sheets, Slides and more, plus third-party apps are teaming up too, so you can use your favorite apps without having to switch between tabs.

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