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New in Office 365 Real-time Co-authoring, Transform Attachment into Shared Cloud Files

November’s Office 365 update released today focus on more effective ways to collaborate on projects, including real-time co-authoring in PowerPoint and the ability to upload attachments to the cloud directly from Outlook as well as new types of notifications, easy access to Shared folders, and more.

Among the leads of the news, is the new ability that enable real-time co-authoring allowing “people to see in real time what others are typing as it happens on a given slide.” The feature is now available in PowerPoint on Windows desktop for Office 365 in the Office Insider program, in addition to already available in PowerPoint Mobile on Windows tablets.

In the next feature rollo out, Outlook, which already lets you attach cloud-based documents, now adds an ability to convert attachements into a shared cloud document right within Outlook by just uploading a file in the OneDrive or a document library as part of an Office 365 Group, then simply specify sharing permissions for the email recipients.

The feature is now also available in Outlook on Windows desktops for all Office 365 subscribers as well as Outlook on the web.

The new notifications in Word, Excel and PowerPoint on Android and Windows Mobile for Office Insiders, “send alerts as and when an activity happen with the shared cloud documents.” Combined with already available integrated activity feed on Windows desktops, it offer more efficient collaboration, Office team said.

For now, commercial users will receive notifications when documents are shared, while consumers are additionally notified when documents are edited as well. Microsoft said, in future, notifications will offer more detail and transparency around activity in shared documents.

On the availability, Microsoft said, iOS consumer will be getting sharing and editing notifications with next month’s updates. While commercial customers of Office mobile apps on all platforms will get sharing notifications in the coming months.

Microsoft also added a new Shared with Me tab in Word, Excel and PowerPoint on Windows desktops and Macs for all Office 365 subscribers, as well as on iOS and Android—helps you easily find and open documents shared with you without leaving the app you’re working in.

The feature will be coming soon for Windows Mobile.

Also, newly added Recent Folders list in the Recent tab available today, making it easier to navigate to the right place to find or save your files as desired. The feature is available in Word, Excel and PowerPoint on Windows desktops for Office 365 subscribers in the Office Insider program.

Additionally, other Office 365 updates released this month include: “built-in accessibility with Learning Tools in the Office apps and Office Lens.” And, new “Designer, Morph and other PowerPoint Online updates for education customers.”

Designer and Morph, available for free to teachers and students at the Office 365 for Educators website, are currently available on PowerPoint desktop. It will be available on PowerPoint online in early December.

Office 365 is now available in 10 new markets for a total of 150 markets.

For more information about these features, you can see the visuals below:

Real-time co-authoring is now available in PowerPoint on Windows desktops

Real-time co-authoring is now available in PowerPoint on Windows desktops.

Easily transform a traditional attachment into a shared cloud document in Outlook

Easily transform a traditional attachment into a shared cloud document in Outlook.

Mobile notifications alert you to activity with your shared cloud documents

Mobile notifications alert you to activity with your shared cloud documents.

Shared with Me tab helps you find and open documents more easily

Shared with Me tab helps you find and open documents more easily.

PowerPoint Designer

PowerPoint Designer

Cinematic Motion and Morph in PowerPoint

Cinematic Motion and Morph in PowerPoint.

In the latest Microsoft Mechanics episode, Ben Walters presents how Office can bring in intelligence via the Microsoft Graph, Azure Machine Learning and Delve to save you time. Here is the highlights of the video:

  • with PowerPoint Designer, a new way to automatically design slide layouts when importing pictures or other visual elements. Designer now also works with text-based lists to apply visual formats. Going beyond slide design and formatting, Ben also highlights PowerPoint QuickStarter, which uses the Microsoft Graph to pull in content ideas and photos, creating a great starting point for your presentations.
  • in Word, Word Tap, a new feature that also uses intelligence with Delve to bring in recent content like charts and graphs. Within Word, Ben also shows how machine learning can also help improve writing by looking for word redundancies, jargon, gender-specific language and more.
  • in Excel, new Azure Machine Learning add-in to run text sentiment analysis, then use map charts to give a visual representation of data inserted via the Azure Machine Learning add-in.
  • in Outlook, intelligence and machine learning to help assess the importance of incoming email via the new Focused Inbox. The MyAnalytics add-in also helps track information about how your email is being read, reply rates and the timing of these activities. For Outlook Mobile, we’re applying intelligence to find important events like flight information using Action Cards; also scheduling calendar events is much easier on the phone using integrated free/busy information with meeting attendees.
  • in browser, Office 365 not only uses the intelligence from Delve to surface important content you’ve been working on, but you can also customize the App Launcher to highlight the important apps to you and be directly linked to Office 365 capabilities using the intelligent Tell Me engine from Office 365 Help.
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