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New File Experience for Groups in Outlook on the Web

A number of enhancements to Office 365 Groups, such as the ability to collaborate via email with external team members and the new Outlook Groups iPad app—today, a new file experience for groups in Outlook on the web, announced makes it easier to collaborate on group documents.

The new groups in Outlook on the web file experience coming to Office 365 First Release customers this week.

In addition, you can also now easily access all the files stored online and leverage rich content management capabilities of group’s SharePoint document library—such as “track files activity, create custom views, share files or folders with others or sync files with OneDrive for Business.”

We see groups in Outlook as the modern version of distribution lists (DLs)—so we’ve made it very easy to upgrade DLs to a group inbox in Outlook with one click via the Exchange admin center.

Here’s a look at the new experience:

Access all your group documents via the new file view, accessiable from the group’s header (next to Conversations) in Outlook on the web. From there, you can create new Office documents (such as Word, Excel and PowerPoint), access email attachments, files stored in group’s SharePoint document library and files shared from OneDrive or other SharePoint document libraries.

You can also easily track who has updated the file and reach out to them using Skype for Business.

Additionally, you can edit files shared as email attachment, and send reply to groups, which save a copy in SharePoint to maintain version control going forward. “The file is automatically added to a new folder in the SharePoint document library called Email attachments, creating a single version for the file, enabling co-authoring for the group and making it very easy to track changes.”

Now you no more need to switch contexts to update a document and communicate about the changes with colleagues, “as you can edit a document and reply via email side-by-side.”

You can view all the above features in the screenshots under:

Co-author and communicate updates for Groups in Outlook on web

Co-author and communicate updates for Groups in Outlook on web

Edit and reply files in Groups in Outlook on web

Edit and reply files in Groups in Outlook on web

Access group's SharePoint document library in Outllok on web

Access group’s SharePoint document library in Outllok on web

Office Hub shows up for Windows Insiders, disguised as updated Get Office app, allows you to manage Office 365 subscription and access often used contents. Additionally, you also can use the updated Get Office App to download and install individual Office programs, and view your subscription expiration date. which once again was only accomplished via a web browser.

Office Hub shows up for Windows Insiders as Get Office app

Office Hub shows up for Windows Insiders as Get Office app.

In the latest episode of Microsoft Modern Workplace, you can learn how to turn managing a multi-generational workforce into an opportunity by creating cohesive teams that take advantage of the diversity of multiple generations.

Also, in the video you hear from Jamie McLellan, CTO of J. Walter Thompson, about Microsoft Teams—a new capability in Office 365 that was launched earlier this month.

If you are not aware, “Microsoft Teams bridge the generational divide with a chat-based workspace for collaboration by combining the structure of email with the network approach of social networking to deliver a collaboration solution for all generations” with security and compliance capabilities in Office 365.

Some key insights of this episode:

  • Having a multi-generational workforce is needed to reach multi-generational customers.
  • Make an active effort to intermingle generations.
  • Focus on strengths and opportunities with a diverse workforce.
  • Make sure your leadership team is multi-generational, writes Office team.
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