Office 365 first rolled out usage activity dashboard in March, and today the team added three more new usage reports to new admin center.
In additon, many old usage reports now moved to the new admin usage activity dashboard.
The new usage reports available today provide additional insights about how end users in an organization are using and adopting Office 365 through “SharePoint Online,” “OneDrive for Business”, and “Exchange Online.”
Here’s a look at these new reports for SharePoint Online, OneDrive for Business and Exchange Online:
SharePoint Online activity report provides details about how users are using SharePoint Online team sites to collaborate and store files. In additon, admins can also see active on SharePoint and when files has been “created, modified, deleted, or shared” [internally or externally], or synced to local client machines.
Further, team notes, the report will reflect additional actions of users such as page visits, in near future. “This is a user-centric report complimenting the SharePoint Online team site usage report that you can use to access details per team site,” team said.
Also, there is a “new card” that provides user file activity summary within SharePoint Online team sites. The bar graph tracks users file activity in comparison to the number of assigned SharePoint Online license to. This is a key indicator for adoption and allows you to identify the need for additional end user training and communication.
OneDrive for Business activity report gives you a holistic view of how users are leveraging OneDrive. The report shows how OneDrive is used to collaborate accross your organization and which users synced files back to local machine.
The team adds this report is especially helpful to “identify users that might need additional training and communication around how OneDrive can help them to store files and collaborate with others, or users that need support.”
Lastly, using Mailbox usage report, admins gets a picture about how their Exhange Online mailboxes are being used including: number of active mailboxes, items stored in each mailbox, storage space taken up by these items. It also help identify mailbox, reaching maximum storage limit, and might need help to delete or archive items.
Furtermore, team notes, more reports will be coming focusing on Office 365 Groups, Yammer groups, clients used per product, i.e., email or Skype, and Office 365 licenses.
Additonally, they’ll also add Power BI content pack, as well as new public APIs. APIs will enable you to “programmatically access the usage data and integrate it into custom applications, like a company reporting portal,” added office team.