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Gmail will not Scan Content for Ads, Aligns with G Suites’ Gmail, More Suite Updates

G Suite’s Gmail has not yet used users content as input for ads personalization, and now Google has decided to follow the same line to make its consumer version of Gmail to follow the suit. With this announcement, consumers’ Gmail will also no more use users content or scan for any ads personalization after this change.

“G Suite customers and free consumer Gmail users can remain confident that Google will keep privacy and security paramount as we continue to innovate,” says Google.

Ads shown in the free Gmail are based on users’ settings, which can be change at any time, including “disabling ads personalization.” And, as ever, users can control the information they share with Google at myaccount.google.com.

Gmail in the G Suite will continue to be ad free.

Also, Gmail admins can now notify internal senders when their email gets quarantined through Gmail compliance and routing settings.

“Gmail administrators can now choose to notify internal senders when their messages get quarantined, depending on your compliance rule,” writes the G Suite team.

See the screenshot below:

Gmail quarantined notification
Gmail quarantined notification

Google also notes, that G Suite is gaining enormous traction among enterprise users and has more than doubled in the past year with over 3 million paying companies now using G Suite.

A new collaboration formed between Google and Citrix, to simply delivering desktop applications to customers more securely transitioning to the cloud by bringing Citrix Cloud to Google Cloud Platform (GCP).

“This collaboration helps address key challenges faced by enterprises moving to cloud quickly and securely,” writes the company.

A few key ways that this expansion aims to help:

  • Bringing the application load balancing expertise of Netscaler to the world of containers via Netscaler CPX on GCP
  • Integrating Sharefile with G Suite to use Gmail and edit and store Google Docs natively.
  • Expanding use of secure devices with Citrix Receiver for Chrome and Android link

Also, Google has announced a number of improvement making in to the G Suite, like how Virtru for G Suite lets you share sensitive business information and stay compliant.

Gmail, already offers encryption through Transport Layer Security (TLS), but Virtru integrates client-side encryption directly into Gmail and G Suite, so users can dually secure their proprietary information included in email communications.

Some of the benefits of using G Suite and Virtru are as follows:

  • More securely send proprietary information via Gmail.
  • Create custom data loss prevention rules to detect and encrypt users’ sensitive information before it leaves your inbox.
  • Manage who can access what content and for how long (including third-parties), set expiration dates for emails and attachments and control forwarding on all messages.
  • Help your business meet regulatory requirements for email encryption, data security, privacy and data residency, writes google.

Another third-party tool called Asana, a project management tool helps teams plan, manage and track work, and is a part of the Recommended for G Suite program.

Using the two tools together organization can: Create tasks in Asana directly from Gmail, Add files directly from Google Drive to tasks in Asana, Keep track of deadlines by syncing your tasks in Asana with Google Calendar, and Build custom reports in Google Sheets to analyze project data in Asana, says google.

In addition, Google also annoounced a number of improvements to G Suite including: making two-step verification (2SV) deployment easier with two new options added into the Admin console:

  • Admin-led security key enrollment for end-users let admins enroll security keys on behalf of users. From the Admin console, just navigate to User page, then click ADD NEW KEY.
    G Suite Admin led security control
  • 2SV enrollment periods help onboarding users to 2SV more efficiently, unlike previously, where 2SV is enforced to users from their first login.
    G Suite 2SV enrollment period

G Suitev will soon get changes to the experience users have when sharing Google files with third-party non-Google accounts. To make the process easier, the following option will add to sharing dialogue for users to let anyone with the link view the file.

The new option will appear only if the following conditions are met with sharing settings Apps -> G Suite -> Drive and Docs -> Sharing settings:

  • You allow users to share files outside of your domain.
  • You allow users to send sharing invitations to non-Google accounts.
  • You allow users to publish files on the web.
  • You do NOT have “Recipients only” selected in your Access Checker settings.
G Suite third-party file sharing settings

Google now allow sending and receiving text and links in real time in Hangouts Meet, and the chat history will be available for the duration of the meeting.

This feature is available across Meet platforms: chat messages can be sent and received on web and mobile and received on Chromebox for Meetings.

All users can send and receive messages while in Meet, including those not signed in with Google accounts.

Google is now replacing SMS 2-Step Verification (2-SV) with Google prompt, as it allows users to block unauthorized access to their account with real-time security information about the login attempt, along with 2-SV over an encrypted connection.

Google has begun sending out invitation to try Google prompts when they sign in.

  • The notifications to test Google prompts will be shown only to 2-SV SMS users. Security key users are unaffected by this change.
  • A data connection is required to use Google prompt.
  • iOS users will need the Google Search app installed on their phone to use Google prompt.
  • Enterprise edition domains also have the ability to enforce security keys for more advanced security requirements.
  • While users may opt out of using phone prompts when shown the promotion, users will receive follow-up notifications to switch after 6 months.
Google prompt
Google Prompt

Also, introduced are new device rules for Mobile Management that provide better proactive management of mobile devices within your domain.

G Suite admins can now define custom rules that trigger on device events, and have associated actions.

Some examples of event/action-based rules you can set include:

  • Approve select mobile devices at the time of device enrollment.
  • Block access to corporate data if user installs a specific app.
  • Block access to/Account wipe the device if user has more than five failed screen unlock attempts.
  • Block access to/Account wipe the device if there is suspicious activity found on the device.
G suite Mobile Management Rules
Mobile Management Rules
G Suite Mobile Management Rules - 2

Google also now allow auditing Google+ users activity for your organization with added Google+ user activity data to the auditing section of Admin console, as well as to the Reports API.

G Suite admins now will be able to see when the following events are performed in Google+ in their organization right in the audit logs: Post created, Post edited, Post deleted, Comment created, Comment edited, Comment deleted, +1 added to a post, +1 added to a comment, +1 removed from a post, +1 removed from a comment, Poll vote added, and Poll vote removed.

These metrics, as well as user-level metrics for all G Suite apps, can now also be viewed for a chosen date in the past.

Additionally, going forward, admins can also track the following metrics in the apps usage activity report and aggregate reports in the Admin console or via the Reports API:

  • Number of activities performed per day by each individual user
  • Number of communities where at least one of the community owners is within your domain
  • Number of collections within your organization

G Suite admin can now use Google Drive audit log, that give them a greater insight into the Drive activities taking place in their domain and should help quickly identify permission changes that have led to different files being shared in different ways.

Google recently added several new “Item types” to the Drive audit logs, including JPEG image, PDF, PNG image, MP4 video, Microsoft Word, and more.

The following are some of the most commonly recorded item types, and should give more granular insight into the actions being taken in the organization. To accomplish this task a number of new filters are now available for the following categories:

  • Prior visibility help filter for items that match the visibility criteria selected by you, and can be add as a column in your report as well.
  • Visibility, like “Prior Visibility” help filter for “Visibility” and add that info as a column in your report.
  • Item visibility change filter can items to know for example, if a file changed from internally available to externally available, or vice-versa?
New Google Drive audit log filters
Audit log filters
New Google Drive audit log filters in G Suite admin console

Google Forms, also recently added new features and now using machine learning for better working. New features like, Intelligent response validation, will begin to suggest response validation based on the question you ask. “If you ask respondents for their age, for instance, we may recommend validating that the answer they provide is a whole number,” writes the team.

Another new feature added called Cross-domain file uploads, let users outside the domain to upload files as responses to questions. Google says, that “total uploads to new forms will be capped at 1GB, with an option to increase that limit to 1TB. Uploads to existing forms will be capped at 1TB.”

Preferences will save you time, as you can now assign default settings to apply to any new forms created. Going forward, you can now use “Checkbox grid” question type to get the answers you need, like dates and times that work for an upcoming meeting.

Lastly, it’s now possible to reorder whole sections quickly and easily, should you need to organize (and reorganize) your questions in Forms.

Beefing up G Suite security, a new feature is added to help manage access to third-party apps and enhances phishing prevention called “OAuth apps whitelisting,” that let admins specifically select which third-party apps are allowed to access users’ G Suite data.

Once the OAuth whitelisting settings are in place, “access to third-party apps is enforced based on the policy set by admins,” and “employees are automatically protected against unauthorized apps.”

With these new security controls, an admin can:

  • Get fine-grained visibility into the third-party apps that are accessing G Suite data.
  • Allow access to only trusted and vetted third-party OAuth apps.
  • Guard OAuth access to core G Suite apps data by preventing unauthorized app installs, thus limiting the problems caused by shadow IT.
  • Enable OAuth Apps Whitelisting for your domain
OAuth Apps Whitelisting for G Suite domain
OAuth Apps Whitelisting

A new free Cloud Identity license support for G Suite customers available, enables non-G Suite users to get access to Google Cloud’s identity services.

Once you enable Cloud Identity in the Admin console, you will be able to create Cloud Identity users in all the ways you create G Suite users. The only difference is that you will not assign these users a G Suite license.

Using Cloud Identity, you can easily create a unified sign-on for all your users across all enterprise cloud apps, set basic mobile device policies, and enforce multi-factor authentication with security keys.

Team Drives, restrictions that were imposed with an ability to G Suite admins letting them to restrict the creation of Team Drives until January 1st, 2018, is now been lifted.

In this video, you can learn to leverage the functionality of Team Drives in your apps:

Backup and Sync is now available to all users in the domains on the Rapid and Scheduled Release tracks, is the latest version of Google Drive for Mac and PC, which is now integrated with Google Photos desktop uploader.

As such, it will respect any current Drive for Mac and PC settings in the Admin console.

Since, Backup and Sync is primarily intended for consumer users, Google says, G Suite customers are recommend to use Drive for Mac & PC until the new enterprise-focused solution, “Drive File Stream” (currently in Early Adopter Program (EAP)).

Drive File Stream is intended to be made generally available to all G Suite Basic, Business, Enterprise, Education, and Nonprofit domains later this year—when available “will allow users to access huge corporate data sets without taking up the equivalent space on their hard drives.”

Further, the company notes, at this time, G Suite users will not be upgraded from Drive for Mac/PC to Backup and Sync. However, those who allow users to install Drive for Mac/PC on their computers, “will be able to download and upgrade to Backup and Sync when it launches.”

Google Backup and Sync in domains
Backup and Sync

Google Vault introduces four new features to help you get more detailed metadata when exporting files from Google Drive, including information about users who accessed a document via an indirect relationship.

Additionally, it’s also now possible to see the user’s specific relationship e.g. whether the user was a collaborator or viewer.

Google Vault export users metadata

Here Here is what this features brings in:

  • Select and search in a specific time zone the dates you want in the search to be based on in Vault.
  • Set retention policies for all Team Drives, as you can now create a custom retention policy that covers all Team Drives in your domain, in addition to already existing options that cover specific Team Drives and organizational units (OUs).
  • Set retention policies for specific Google Groups in your domain, in addition to already existing option to cover all Groups in your domain.
Google Vault seach specific time zone

You might be using Google Calendar API, or alternatively email markup, to insert events into your users’ calendars. While email markup does support this update, it’s limited in what it can do, so in the video below, you can how to modify events with the Calendar API, as well as how to create repeating events:

Finally, ending this long post, watch this video to learn how to build custom apps using App Maker—a low-code, application development tool that lets companies quickly build custom apps in G Suite.

App Maker is currently in Early Adopter Program (EAP) for every G Suite Business customer.

Here’s how to build an App Maker app in three steps:

  • Define your data models, by importing existing Google Sheets to App Maker, connecting to Google Cloud SQL instances, or manually defining custom objects field by field.
  • Build your UI by adding pre-built components like data entry forms, report templates and easily create event triggers and application flows.
  • Optionally, add open source HTML, CSS and JavaScript to run on the client UI and on the app server, implementing custom functionality that’s not provided out-of-the-box.

To get started, apply here.

Ceck it out below:

Update: 07/25, Google Vault helps organization meet its legal needs by offering an easy way to preserve and retrieve user data.

Today, Google is offering a new Google Vault API, to help harness the full potential of the Vault, as you can easily integrate its functionality with other tools and processes that businesses employs.

The Vault API, allow you to programmatically manage legal matters and holds, and let you to create, list, update, and delete matters and holds related to data supported by Vault.

For more information on the Vault API, check out the Developer’s Guide.

Google in a statment confirmed of running a small test where videos auto-play in the search results page. “We are constantly experimenting with ways to improve the search experience for our users, but have no plans to announce at this time,” said a Google spokesperson.

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