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Gmail Gets New Business Centric Security and Intelligent Features

Google’s suite of cloud-based collaboration and productivity apps G Suite on Tuesday, received major updates in recent years, that includes a brand new look on the web, advanced security features, new artificial intelligence (AI)-powered applications.

Even more, Google also introducing more integrations with other G Suite apps and a new way to manage work on the go with Tasks.

G Suite is adopted now by over 4 million paying businesses. Here are deatils of new features available today:

Gmail Security Features

In addition to new phishing protections for Business Email Compromise (BEC) threats, a new “Gmail confidential” mode lets you force authentication via text message to view an email. Also, you can create expiration dates or revoke previously sent messages. You can also protect data even when a recipient’s email account is hijacked while the message is active.

Screenshot showing off new confidential mode in Gmail:

Confidential mode in new Gmail

You can use built-in Information Rights Management (IRM) controls to remove option, such as forward, copy, download or print messages to protect confidential information from being accidentally shared with wrong people.

Confidential mode will be available to consumer Gmail users along with a limited number of G Suite customers in coming weeks. Broader rollout of the feature will followed later.

And, a redesigned security warnings within Gmail give a call to action to employees to help them keep potentially confidential email safe. Even more Gmail in G Suite is always free from ads.

Here is an image of new bolder security warnings:

New Gmail Security Warning

Artificial intelligence In Gmail

New AI-powered features, such as nudging, smart reply and high-priority notifications are now available.

With Nudging, a proactive reminder will constantly remind you to respond to messages. You can an example of subtly “nudge” reminder in the image below:

Nudge in new Gmail

Smart Reply, which’s already available on Gmail mobile apps is now available on the web too.

This feature processes almost hundreds of millions of messages daily with 10 percent of email replies on mobile.

A new “high-priority notifications” feature on mobile notifies you of important messages while keeping interruptions to a minimum. Even it give recommendation to unsubscribe from mailing lists. The suggestions are based on cues like “how many emails you get from a sender and how many of them you actually read.”

Notifications will show up in the inbox over the coming weeks.

Easy-to-use Inbox Tools

A number of new tools in redesigned Gmail web application for quicker action are availabe, including:

  • You can see and click attachments in inbox before ever opening a thread.
  • Hover over messages to do things like RSVP to a meeting invite,
  • Archive an email thread or snooze an email until the time is right.

Also, the new Gmail is now tightly integrated with other G Suite apps helping you to, quickly reference, create or edit Calendar invites, capture ideas in Keep or manage to-dos in Tasks all from a side panel in your inbox.

The side panel also makes it easy to access Gmail Add-ons, too, like third-party business apps you might use.

Even more, using new side panel you can quickly access Gmail add-ons and third-party business apps without switching between tabs or apps. New side panel inside of Calendar, Docs, Sheets and Slides apps will be available in coming months.

Screenshot of new side panel in Gmail:

new side panel in Gmail

Google now has moved Chrome apps, like Gmail Offline, to the web to introduce a new native “offline” mode that bring abilities, like search, wrtie, respond, delete or archive (up to 90 days of messagess) even when there’s no W-Fi in Gmail on web as well as on domain.

This was done by moving Chrome apps, like Gmail Offline, to the web. Starting in coming weeks, Teams can start using offline feature. At launch, it’ll be “off” by default for domains and can be turn on by admins.

All-new Tasks on web as well as new mobile apps helps track projects and can be use to create tasks and subtasks, and even add due dates with notifications. meet deadlines with Tasks’ refreshed design on the web and brand new mobile apps. You can even drag and drop an email from Gmail into Tasks to create a to-do. Tasks with due dates will appear in Calendar.

The new Tasks mobile apps are available from Google Play Store or iOS App Store.

Contact Cards

These new cards surfaces offer user profile information right inside G Suite apps will also now appear in the new Gmail. An example screen of a contact card that surfaces profile information:

Contact Card in new Gmail

For step-by-step directions to populate these details, visit this Help Center.

Businesses who’ve joined G Suite Early Adopter Program (EAP) can turn on new Gmail experience in the Admin console now. While, personal Gmail users can go to Settings in the top right and select “Try the new Gamil” to opt-in to the new experience.

To know more about the redesigned Gmail, check out this Help Center article, or head over to Learning Center, or refer the cheat sheet embedded under:

New Redesigned Gmail Cheat Sheet

Below you can find some additional details on the new Gmail EAP, including how to opt in, related Admin console settings, and implications of certain features.

In order to opt in to the EAP, it can simply turn on in the Admin console for entire domain or for specific organizational units (OUs). It may take up to a day for setting to appear.

Once done, users can turn the option to try out in new Gmail individually in their Gmail settings and can also continue to use classic Gmail version until general availability, when Google will give option to force users into the new UI.

Finally, a number of enterprise features now exists as Gmail Labs in the classic UI, like see canned responses, multiple inboxes, preview pane, and more as permanent features in the new Gmail.

Users can turn these features from the Advanced tab in their settings.

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