In order to help users keep data secure and safe Google is introducing a Gmail confidential mode to G Suite enterprise with a beta program launched Thursday.
A confidential mode in Gmail allows email senders to add an expiration date and limit sharing, or revoking previously sent messages.
In addition to creating expiration dates, confidential mode can also force additional authentication via text message to view an email.
Additionally, the confidential mode also lets users, remove options for recipients to forward, copy, print, and download.
By default, the option to forward, copy, print, or download a message is disabled.
The feature is already available to consumer Gmail accounts since last year, but it’s making way to enterprise G Suite users today via a beta program.
That means, G Suite admins can turn on the Gmail confidential mode Beta for their managed users.
G Suite admins can opt-in to the beta by going to the Admin console and navigating to Apps -> G Suite -> Settings for Gmail -> User settings -> select option to Enable confidential mode.
Here is an image that shows enabling of Gmail confidential mode:
Once activated, users can enable Gmail confidential mode per email while composing a message.
A click on the button will open confidential mode settings dialogue box, where users can modify settings according to their choice, as shown in the images below:
According to a special accordance G Suite organizations must retain emails for internal records with Google Vault.
Vault can hold, retain, search and export all confidential mode messages sent by the users, including Jamboard files (“jams”) according to the retention rules and holds set for Google Drive.
Here are example screen shots of Vault confidential search results for email sent from internal and external domain:
Here are additional details of Gmail confidential mode beta:
- Allow users to set an expiration date for messages or revoke access at any time
- Disable options to forward, copy, print, and download the email body and attachments
- Allow users to set SMS passcode wherein recipients will get a passcode by text message to be able to access the email sent using confidential mode
- Let users choose to remove access early before the expiration date.
- Retain Jamboard data through Vault with the same retention rules that you set for Google Drive. All your retention rules set for Drive will automatically apply to jams in Drive.
- Preserve Jamboard data through Drive holds.
- Search for Jamboard data in Vault, alongside other Drive files, or only search Jamboard files with the “type:jam” search operator. You can also preview jams and export them.
Gmail confidential mode is off by default, and is now available to all G Suite editions.