In a February 10, blog titled "Solving the attachment problem with SkyDrive", Lia Yu, a product marketer on the SkyDrive team, describes the problems people have with traditional email attachments and how the Windows Live SkyDrive cloud can solve them -- stating "SkyDrive may be particularly helpful if your workplace hasn't made the switch yet from outdated to modern tools."
He also shared a few tips for how SkyDrive can help at work.
Lia notes, "Every day, the average office worker receives over 170 email messages a day, and sends over 35. With that kind of volume, it's understandable that over half of the average work day consists of dealing with email. That's over 1000 hours a year. It's worth taking a look at where people can save some time on the process. Dealing with email attachments is a big contributor to the amount of time spent on email. In Hotmail alone, there're over 1 billion email messages sent with file attachments per week. While attachments can be useful, in many situations, they aren't the right tool for the job."
To see how much time an attachment can waste during its life, check the infographic attached below.
Writing further he notes, "Instead of emailing docs back and forth for group editing, SkyDrive lets you edit the doc in one place using Office Web Apps or Office on your PC and Mac--saving all your versions in one place."
Adding, he said, "Sharing files, large or small, is also easier on SkyDrive because you can send out a link to the doc to avoid attachment size limits. Also, you can use the link to edit the doc even after you send it to others."
To help overcome attachment problems, Microsoft has launched a new site www.attachmentssuck.com to help you teach how to make the switch from attachments to SkyDrive.
In addition, below are a few tips that are particularly relevant if you share presentations frequently.
- Upload your presentations or any other file to SkyDrive. And, use folders or subfolders to keep all of your presentations related to a particular topic or customer in one place.
- With SkyDrive Gadget for Xobni, you can send a link to SkyDrive files right from Outlook. Just click the SkyDrive gadget tab in the Xobni app, find the file you want to share, and click "Email a Link" to pop up an email window with the link. Note: The Xobni gadget gives your recipients access to view files only. If you want to let them edit your doc or add files to a folder, visit SkyDrive.com to get a link to view and edit.
- To edit to the presentation, open it from SkyDrive in PowerPoint 2010 and pin the presentation to your Windows 7 taskbar for easy access.
If you're giving your presentation remotely or on a screen, you can include a unique bit.ly link on the last slide that directs viewers to your presentation on your SkyDrive. Just go to bit.ly, enter the SkyDrive address of your presentation, hit "customize" and enter a unique and descriptive title after the forward slash. Like: bit.ly/skydriveecards.
- You can view and edit presentation from anywhere--even if you're on a device without Office, using the Office Web Apps on SkyDrive.
You can get other tips for avoiding attachments, here.
(click to enlarge)