New Office 365 Profile Card Connects Dots Between People and Relevant Info

Microsoft rolls out an extended profile card experience across Office 365 to enhance the way you collaborate with colleagues and external contacts. Conditional Access ‘limited access' policies for SharePoint, OneDrive now in public preview.

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Microsoft on Friday rolled out an extended Office 365 profile experience aimed at enhancing users collaboratinon with both colleagues and external contacts. The new profile card brings several big improvements across three pillars to create an intelligent, holistic and integrated profile experience.

The new Office 365 profile card taps into the Office 365 graph and machine learning to identify relevant information based on the person users are looking up. This allow them to quickly access documents that are shared with them, regardless of how they were sent.

Office 365 Extended Profile Card
Office 365 Extended Profile Card

And, the new "organization" view introduced today, shows a complete picture of the highlighted user's position in the company, including their direct reports and coworkers. Additionally, Office 365 will also surface other people relevant to the person who is looked up, based on their working habits and communication.

Office 365 Profile Card Organization view
Office 365 Profile Card Organization view

The new profile card is integrating now everywhere a person's name appear. And, when a name is hover over, a quick look up at their most important attributes, such as contact details, recent documents and manager are provided.

For more details, just click the extended flex pane that displays additional information without navigating from the page.

Office 365 Hovering Profile Card
Office 365 Hovering Profile Card

The new profile card experience will be rolled out in OneDrive for Business and SharePoint Online for Office 365 customers in first release over the next few weeks.

The roll out will continue over the next few months to make this available for all Office 365 users.

A new feature in public preview that will enhance security for SharePoint and OneDrive access, while still helping employees maintain productivity, is now available.

In public preview "Limited Access to SharePoint and OneDrive" feature in the conditional access experience limits a user's access to SharePoint and OneDrive from an unmanaged device by granting browser-only ability to download, print and sync based on the state of their device, Simons writes.

Users can stay productive, and you can be assured that when they sign off, no data is leaked onto the unmanaged device.

For configuring limited browser-only access to SharePoint and OneDrive, follow the two steps below:

First create an Azure AD Conditional access policy for SharePoint that applies only to browser client apps with "use app enforced restrictions" as the session control.

"To prevent users from going around the browser policy and accessing resources from mobile and desktop applications on unmanaged devices, we recommend enabling Azure AD conditional access policy. This enables access from mobile and desktop apps only from a compliant or domain joined device."

Next, go to device access in the SharePoint admin center and select the checkbox to "Allow limited access (web-only, without the Download, Print, and Sync commands)," explains Simons.

Limited Access to SharePoint and OneDrive
Limited Access to SharePoint and OneDrive