Despite the availability of many excellent, free word processors many of us still spend most of our writing time in Microsoft Word. It tends to be the most compatible tool you can choose to exchange documents with others, and lots of people are even forced to use it by dictatorial IT departments. In this post, I’ll round up some good tips that can make you more productive and save you lots of time in Word.
- Paste Your Formats. If you want to apply your formatting and styles for a given paragraph or document to a new paragraph or document, hit Ctrl+Shift+C to copy, select the text you want to apply the formatting to, then hit Ctrl+Shift+V. Colors, fonts, styles and all other formatting will be applied.
- Take me Back. If you need to step away from a document but want to have your cursor sitting right where you left it in the middle of an editing session when you return, you don’t have to leave your document open. Go ahead and close it. When you reopen it to resume editing, hit Shift+F5 to take your cursor back to precisely where you were.
- Select a Whole Document. To select an entire document for copying or deletion, hit Ctrl+A.
- Experiment with Paragraph Placement. Often, one paragraph or another in a document might work better above or below its current location. You don’t have to cut and paste to move paragraphs around. Just hold down the Shift and Alt keys together, then use the up and down arrow keys to move the paragraph around in the document.