Have you notice the description field for items in your Google Docs documents list. When you've an item selected, you'll see information about the item in the details pane to the right of your documents list, including a Description section. If you don't see the details pane, click the double-arrow in the upper right of your documents list to expand it.
"What you add to the description, in addition to the contents of the doc itself, can be found when you use the search box in Google Docs. This opens up the possibility of using the description for keywords and tagging," google explined.
"Descriptions also allow you to add clickable links. If it's important for you to reference a website on an item, simply copy and paste the URL into your description. When the details pane is open, you'll be able to click the link.
A description is a great way to share information about your shared doc or collection to all of your collaborators, or add reference notes about an item. With the added benefit of search, clickable links, and formatting, descriptions become a powerful tool for sharing information and managing your growing documents list.
You can also make your description stand out with formatting:
- Use underscores to italicize a word, such as _word_
- Use asterisks to bold a word, such as *word*
- Use hyphens to strike-through a word, such as -word-
[Source: Docs blog]