Google Apps Email Settings Can Now be Applied to User Groups; 10 in 10 Gmail Tips

Google Apps admins now have another new capability to support the needs of different user groups in their business or organization. "Email settings can now be applied to groups of users, known as organizational units, or OUs. Examples of these email settings include: IMAP & POP access to Gmail, offline access, email forwarding, email footers […]

Google Apps admins now have another new capability to support the needs of different user groups in their business or organization. "Email settings can now be applied to groups of users, known as organizational units, or OUs. Examples of these email settings include: IMAP & POP access to Gmail, offline access, email forwarding, email footers and many more," Google informed.

Once applied, like all the features that Google Apps delivers, administrators just need to refresh their browser to get access to these updates.

Applying email management settings to user groups helps Apps administrators tailor the use of Gmail within their organization. "It's especially beneficial for organizations that have user segments with different compliance or security needs, such as allowing IMAP access to a specific group of users," Google said.

In the past 3 months, Apps admins have gained a number of new additional capabilities in the control panel, including the ability to search email logs, manage mobile devices more easily, and manage email delivery.

Also, Google Apps Customers now have the ability to sync their Google Contacts using CardDAV. "CardDAV is an open protocol for contacts that enables 3rd party clients, like the iOS contacts app, to sync Google contacts."

And, in Google Sites: Comments in Sites now have new features that are similar to the ones available for comments in Google documents, spreadsheets and presentations. "Users can now +mention others, get new comment notifications via email and respond to comments via email," Google informed.

Google Apps admins Enhanced email management for user groups

To configure email settings for your domain or organizational unit:

  1. Sign-in to your Google Apps administrator control panel.
  2. From the menu at the top of the page, click the Settings tab.
  3. From the left-navigation menu, click Email.
  4. From the Email settings page, click General Settings.
  5. In the Organizations section near the top of the page, highlight your domain or the organizational unit for which you want to configure settings.
  6. Scroll down to configure your email settings (see below for details and more instructions).

For more information on email settings for organizational units, check out this Help Center.

Google in a new series dubbed "10 in 10" today shared 10 ways to get the most out of using Gmail:

  1. "Find all the keyboard shortcuts you can use by typing ? when you're in your Gmail inbox.
  2. Add color and organization to your inbox with different colored stars or exclamation points and labels.
  3. Use "in: anywhere" to search all folders, inboxes, Spam, and Trash when you're looking for a message.
  4. Keep unauthorized users out of your account by using 2-step verification, which adds an extra layer of security when you're signing in.
  5. Use sub-labels to organize your labels into groups that you can collapse and expand.
  6. Add a theme to customize your inbox or be festive for the seasons. Choose a stock option or upload your own photo by just clicking Themes under the gear icon.
  7. Set vacation responses when you're out of town so people who email you don't wonder why you haven't responded to a message.
  8. Lists and notifications clogging your inbox? Sort them as they arrive with "Filter messages like this."
  9. Manage multiple email accounts? Use Gmail to send mail "from" your other email addresses while only being signed into one.
  10. Customize how you view actions like Archive and Mark Spam by picking icons or text," informs Google.