Microsoft in an effort to reimagine personal email - today, introduced a preview of the new "Outlook.com" cloud based personal email.
"You already know Outlook via the Outlook desktop app-for PCs and Macs for reading email, managing a calendar, and connecting to people. And you may have used the Outlook Web App connected to Exchange Server. Now, in addition to a desktop application and a service for businesses, we're offering Outlook as a personal email service - Outlook.com," stated Chris Jones.
"Outlook is designed cloud first, so all of your mail is always available wherever you are. It has a fresh, clean user interface, header has 60% fewer pixels and there are 30% more messages visible in your inbox than the webmail most people are used to. And there are no display ads or large search boxes that take up extra space," Microsoft stated.
Outlook.com uses Exchange ActiveSync, so it powers your mail, calendar and people experience on your smartphone, tablet, and the new Outlook 2013 Preview.
Also, in just six hours of the launch, Outlook.com "got one million users switching to it."
Here are the feautes:
- Outlook.com comes with an inbox with virtually unlimited storage, spam protection, and account protection powered by Microsoft account. It also works great with the Outlook desktop application.
- The Outlook.com preview, is the first email service that is connected to Facebook, Twitter, LinkedIn, Google, and soon, to Skype.
- Outlook.com inbox comes alive with photos of your friends, recent status updates and Tweets that your friend has shared with you, the ability to chat and video call - all powered by an always up-to-date contact list that is connected to your social networks. And, of course, you are in control of your experience - what you share, the networks you connect to, and your personal information.
- Outlook.com automatically sorts your messages from contacts, newsletters, shipping updates, and social updates, and with Sweep features you can move, delete and set up powerful rules in a few, simple clicks so you can more quickly get to the email you really want.
- It also offers free Office Web Apps -- Word, PowerPoint, Excel and OneNote - which let you view and edit attachments without leaving your inbox.
- And Outlook.com comes with SkyDrive, so if you're sending photos, documents, or just about any other file, you can now put them on SkyDrive and stop worrying about attachment limits.
- Has great tools for power users and keeps your personal mail personal (no ads in person-to-person emails and no scanning your personal mail to serve ads.) "And, if you're a power user who wants to really fine tune your inbox, we let you create your own categories, folders, and rules to tailor Outlook.com to your preferences," Microsoft stated.
If you want to own an @Outlook.com email address, just head over to outlook.com and signup. "Once done, you can also set it up on (Windows Phone, iPhone, Android, Blackberry, or other phone), tablet (Windows 8, iPad, and Android), in the new Outlook 2013 Preview, or in other mail apps you might use." Check out here.
Existing Hotmail /Live.com users "if want to upgrade to Outlook.com preview," can do so by just clicking "Upgrade" in the options menu of Hotmail. "Your email address, password, contacts, old email, and rules will remain unchanged, and you can send/receive email from your @hotmail.com or @msn.com or @live.com address. with an added @Outlook.com (if not taken by other) all from the new Outlook.com preview user interface," Microsoft said.
Users of Gmail, Yahoo, or another email can set up to the services to forward mail to Outlook.com and import your contacts and messages by following these instructions.
See this step-by- step guide to setting up Outlook.com on your phone.
Picture Gallery of Outllok.com email service:
Here are the two videos introducing Outlook.com Preview:
Check out the instructions below, if your are using Live@edu:
Audience: Live@edu; Office 365 for education
"Please be sure that the contact information for your institution is up to date to be alerted to key Live@edu to Office 365 upgrade information. Sign in to the Service Management Portal and update the critical notification field will all updated contacts for your institution and verify your institution profile.
When Live@edu users sign in to http://outlook.com, Windows SkyDrive or Windows Messenger, they will see promotion of Outlook.com email; which might cause some confusion for your users. The new Outlook.com email is not Outlook Live email offered to Live@edu customers - it is a completely different service that Microsoft is offering to consumers and has no impact to the Live@edu service.
If your institution uses http://outlook.com to sign in to your Live@edu email, beginning today the look and layout has changed to promote Outlook.com email and might cause some confusion for your users."
To eliminate this confusion update the email sign in URL by using one of these two options:
Create a CNAME in DNS; for example, mail.<domain_name>.edu
Instruct your users to use outlook.com/<domain_name>
Here is how to upgrade from Hotmail to to Outlook.com. These instructions will work for any email address that currently uses Hotmail, including @hotmail.com, @msn.com, @live.com, etc.
When you upgrade to Outlook.com from Hotmail, all your data and settings remain intact.
The easiest way to upgrade is to sign-in to Outlook.com:
- Go to http://outlook.com
- Sign-in with your existing Hotmail account (@hotmail.com, @msn.com, @live.com, etc.) "Don't sign-up for a new account; just sign-in with your existing Hotmail account. You don't need to change your address to use Outlook; in fact, if you sign-up for a new address, there is no way to combine or merge that new account with your old account."
- That's it! You should now be using the new Outlook.com service.
If you want to get a new @outlook.com email address (which is optional) -- there are two ways: "adding an alias or renaming your account."
The Outlook.com Preview does not support country-specific domains, such as @outlook.co.uk; @outlook.com.br, etc.
You can adde up to a maximum of 15 @outlook.com alias to your account, and you can send and receive email from all of these aliases. Here's how to add an alias to your account:
First, sign-in to outlook at http://outlook.com using your Hotmail account. Now, click on the Options "cog" in the upper right corner of the window, and click on "More mail settings." Next, click on "Create an Outlook alias." It's the next-to-last option in the first column, under the heading "Managing your account."
You'll be taken to the Create alias page, where you'll notice that "@outlook.com" is already selected for you. Enter the email name that you want to create in the box labeled "Email address" and click "Create an alias."
You may not get the first name you try, since it might already be taken by someone else. Don't worry - just try another name (and try to pick a name that is more likely to be unique).
After you've successfully chosen an address, you'll be taken back to your Inbox, and you'll see a confirmation that lets you choose where email sent to the new address goes: into a new folder, or an existing folder, which by default is your Inbox. Choose which option works best for you, and click "Done."
By the way, if you chose to send email to a new folder, you can always change your mind. Outlook created a rule for you automatically, and you can easily edit or delete the rule by right-clicking "Folders" in the left column of your Inbox, and selecting "Manage rules."
If you decide to rename your account to an @outlook.com account, your old account becomes an alias, so you'll still receive email sent to the old account.
Note: "Renaming changes the primary name of your account, which means that you will have to immediately start signing in with the new name (same password) on all your devices, such as your phone, PC, Xbox, etc," Microsoft explains. "Renaming an account is not something that you can easily "undo"; in fact, there are some cases where it's impossible to undo."
Here's how to rename your account? First, sign-in to outlook at http://outlook.com using your Hotmail account. Now, click on the Options "cog" in the upper right-corner of the window, and click on "More mail settings." Now, click on "Rename your email address" which is the last link in the first column under the heading "Managing your account".
You'll be asked to type in your password again. This extra security step is required to help protect your account, since renaming your account is a significant action. You'll be taken to the Rename page which will let you pick a new account name.
Windows Phone users should be aware that renaming their account will require them to restore their phone to factory settings and set it up again with the new name.
Just like creating an alias, you'll need to pick a name that is likely to be unique, and click "Save."
You'll get a confirmation that your account was renamed. You may now need to go change your account name information on your phone or other devices.
If for some reason you aren't enjoying the Outlook.com experience, you can easily "switch back to Hotmail during the Preview period." Here's how:
- Click on the Settings "cog" in the upper right corner, near where your sign-in name appears
- Click "Go back to Hotmail"
To set up Gamil forwarding:
- Click here to sign in to Gmail
- Click on "Add a forwarding address." Type in your Outlook.com account name (e.g., firstname.lastname@example.org)
- Make sure the address is correct and click OK in the confirmation dialogs
Gmail will send a confirmation email to your Outlook.com inbox. Return to the Outlook.com inbox (the window you kept open in Step 1), click the "refresh" icon next to Folders (or just click on "Inbox"), and you should see the confirmation email.
Open the message and click the confirmation link. You've just confirmed you want Gmail to forward email to your Outlook.com account. Now you're ready to tell Gmail to start forwarding:
- Click here to go back to the setting page for Gmail forwarding
- Click "Forward a copy of incoming mail to" your Outlook account. By default, this also keeps a copy of the email in Gmail's Inbox.
- Click on "Save Changes"
Leave the Gmail setting page open - you'll come back to it in the next step.
Set up your Gmail address as a "send-as" address.
In Outlook, click on the Settings "cog" in the upper right corner, then click on "More mail settings"
- Under "Managing your account, "click "Sending/receiving email from other accounts"
- On the next screen, under "You can send mail from these accounts," click "Add another account to send from."
- Enter your Gmail account name in the box labeled "Add an email address," and click "Send verification email"
Now, go back to the Gmail settings page (see Step 2) and you should see a new email from Outlook that says "Outlook: Verify your email address." Open this email, and click the verification link. You'll get a verification message, and you can click "Return to Inbox."
That's it. Now, when you compose an email, or reply to an email, you can select your Gmail address in the "From" drop-down menu. But you don't even need to do that when you reply to a message forwarded from Gmail -Outlook automatically does it for you.
A side note on "Sent on behalf"
You may notice that messages you send using your Gmail address will be sent "on behalf of" your Gmail account. This means that Outlook is actually sending the email, but setting the "From:" address to be your Gmail address. The From: header in most email clients will look something like this:
From: email@example.com on behalf of Dick Craddock (firstname.lastname@example.org)
Link your Gmail contacts to Outlook.com
Just click on the little "down-arrow" next to Outlook in the header (it will show up when you hover over the header). Then click on "People". Now, click on "Google contacts." You'll see a wizard that will lead you through connected your Outlook.com account to your Gmail contacts.
Click "Connect," then enter your Gmail sign-in information. You'll see a confirmation screen, which shows you that Gmail is confirming that Microsoft is asking to connect to your Gmail contacts. Click "Allow access." You'll get a final confirmation screen, and you can click "Done."
You'll also get a confirmation email in your Outlook.com inbox telling you that you've connected Contacts from your Gmail account.
It might take a little while for your Gmail Contacts to be imported. When they are, they will show up right in Outlook - both on the People and Compose pages.
Get your old mail into Outlook.com
You can use a tool called "TrueSwitch," you'll notice that this page refers to "Hotmail" accounts, but it works just great for Outlook accounts. Since you've already set up forwarding from Gmail, Sending from Gmail, and connected your contacts, all you need to do is get old mail and optionally your calendar events.
- Go to TrueSwitch
- Enter your Gmail name and password in the box labeled "Other e-mail:"
- Enter your Outlook name and password in the box labeled "Hotmail e-mail:"
- Uncheck everything EXCEPT the first checkbox, "Copy your e-mail messages"
Click "Copy to Windows Live Hotmail."
You'll get a confirmation screen. Note that it may take up to 24 hours to copy all of the email from your Gmail account into your Outlook account. Your Gmail mail will show up in a new folder called "GMAIL_Mail", your Gmail labels will be mapped to folders in Outlook.com, and you'll get a confirmation email with details.