Archiving moves messages out of your inbox and into All Mail, letting you tidy up your inbox without deleting anything. Messages you archive can be found in All Mail, in any labels you've applied, and by searching Gmail. When someone responds to a message you've archived, the conversation containing that message will reappear in your inbox. [Help Center]
If you’re using Gmail, and has never hit “archive” button or never even thought about it, here are 9 reasons you might want to get in the habit:
- Fate-tempting is bad. You just never know
Thirty-one days after you send that message to the Trash and it gets permanently deleted, you're going to need it. Don't tempt the fates.
*To auto-archive, create a filter with the action "Skip the Inbox (Archive it)."
- Because you can
May as well use the free storage space. Plus, clean inbox = clean mind.
- That guy
Remember that guy you thought you’d never need to get in touch with ever again?
Search for “grandma birthday” and voila, find the message you sent her last April. Aren't you glad you archived instead of deleted?
- Mailing lists
Do you really need to know what Clintobamccain is doing every day? Auto-archive* their messages until you want to donate again.
- Winning arguments
“But on May 5, 2005 at 8:43pm EDT you said….”
Just because you’re not famous now doesn’t mean that in forty years (or fifteen minutes) you won’t want to write your memoir.
Sometimes you want to get a message out of your inbox, but you don't want to deal with organization, and you don't want to trash it.
- Phone numbers and addresses
You never know when you'll need a phone number someone emailed you or an address that was in a signature.
To archive messages:
- Select a message by checking the box next to the sender's name.
- Click Archive.
If you have a conversation open, you can archive it by clicking Archive at the top of the page.
To move mail back to your inbox:
- Click All Mail.
- Check the box next to the sender's name.
- Click Move to Inbox.
Google, Gmail, Email, Archive, Mail Archiving, Tips, Tips and Tricks